How valuable is an original document, specimen, sample, or package to your organization? Can your organization benefit from chain of custody tracking procedures? If your organization has processes, research, specimens, data, or documents that may be subject to litigation then the answer is a resounding yes. The U.S. Environmental Protection Agency (EPA) states in its course on chain of custody that “For purposes of litigation, regulatory agencies must be able to prove the legal integrity of all samples and data introduced as evidence. This means it is necessary to have an accurate written record to track the possession, handling, and location of samples and data from collection through reporting. Verification of who has possessed the samples and data and where the samples have been is easier if you follow chain-of-custody procedures.” - http://www.epa.gov/apti/coc/
Many fields outside the government require chain of custody processes for various business functions; one example would include tracking the movement and custody of an original legal document through an attorneys office. Attorneys and businesses that deal with original collateral loan and mortgage documents are subject to stringent servicing standards in order to mitigate lost documents. Increasingly organizations and firms are finding the need to improve their internal chain of custody methodology.
Our SQBX package tracking software has a powerful, customizable, automated, signature collecting, CHAIN OF CUSTODY tool. That can be easily be customized to your business work flows. Coupled with the fact that SQBX can attach multiple pictures, attachments, and records every modification made with in the chain of custody record makes it an easy peace of mind solution for your organization's processes that require chain of custody. Happy Tracking!!
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